VOLLEYWISCONSIN

Participation Agreement, Terms & Conditions, Policies, and Waivers

This Participation Agreement is entered into between Dietz Ventures, LLC, a Wisconsin limited liability company doing business as VolleyWisconsin (“VolleyWisconsin,” “we,” “us,” or “our”), and the participant or, if the participant is under 18 years of age, the participant’s parent or legal guardian (“you”).

By registering for, booking, paying for, or participating in any VolleyWisconsin lesson, clinic, camp, or training session (each, a “Session”), you agree to the terms outlined below.

Please review this agreement carefully before participating.

1. Programs, Booking & Payment

VolleyWisconsin provides volleyball training to athletes in individual, small-group, and group formats at partner facilities throughout Wisconsin.

  • Sessions must be booked and paid for in advance through our booking platform or as otherwise directed by VolleyWisconsin.

  • Your booking is not confirmed until payment is received.

  • Session times, locations, and coach assignments are subject to availability.

  • VolleyWisconsin may substitute a coach of comparable qualifications when necessary.

  • Posted prices are subject to change; however, confirmed and paid bookings will be honored at the price paid.

2. Cancellation Policy

At VolleyWisconsin, we reserve court time and schedule coaches specifically for each athlete. Because each of our facility partners has different reservation requirements, cancellation policies vary by location.

Please review the policy for your training location before booking.

Cedarburg

  • 48 hours or more before your scheduled session: Eligible for a full refund or account credit.

  • Less than 48 hours before your scheduled session: Non-refundable.

  • No-shows: Non-refundable.

Glendale

  • 48 hours or more before your scheduled session: Eligible for a full refund or account credit.

  • Less than 48 hours before your scheduled session: Non-refundable.

  • No-shows: Non-refundable.

Franklin

The same cancellation policy as Glendale applies.

  • 48 hours or more before your scheduled session: Eligible for a full refund or account credit.

  • Less than 48 hours before your scheduled session: Non-refundable.

  • No-shows: Non-refundable.

Nashotah

Because this facility requires VolleyWisconsin to reserve and pay for court time seven days in advance, the following policy applies:

  • Seven days or more before your scheduled session: Eligible for a full refund or account credit.

  • Within seven days of your scheduled session: Subject to a $50 cancellation fee, with the remaining balance refunded or issued as account credit.

  • Within 48 hours of your scheduled session: Non-refundable.

  • No-shows: Non-refundable.

General Cancellation Terms

  • Cancellation requests must be submitted through your booking confirmation or by contacting VolleyWisconsin directly.

  • The date and time VolleyWisconsin receives your request determine which cancellation window applies.

  • If VolleyWisconsin must cancel a session due to coach illness, facility closure, or other unforeseen circumstances, you will have the option to reschedule, receive an account credit, or receive a full refund.

  • No cancellation fee applies to cancellations initiated by VolleyWisconsin.

  • Account credits do not expire but are non-transferable and have no cash value except as described above.

By booking a lesson, clinic, camp, or training session with VolleyWisconsin, you acknowledge and agree to this cancellation policy.

3. Code of Conduct

All participants, including athletes, parents, guardians, and spectators, are expected to abide by the following Code of Conduct at all VolleyWisconsin Sessions and facilities.

All participants agree to:

  • Treat all athletes, coaches, staff, facility personnel, and spectators with respect and dignity at all times.

  • Follow all rules of the host facility, including parking, spectator, and equipment policies.

  • Direct concerns or complaints to VolleyWisconsin leadership by email following a 24-hour cooling-off period. Coaches will not engage in disputes during or immediately after a Session.

  • Refrain from abusive language, harassment, threats, or physical aggression of any kind.

VolleyWisconsin may, at its discretion, remove any participant or spectator from a Session or suspend or terminate future participation for conduct that violates this Code of Conduct or endangers the safety or experience of others.

Fees for Sessions ended or forfeited due to a conduct violation are non-refundable.

4. Concussion & Head Injury Policy

VolleyWisconsin follows Wisconsin's youth concussion law, Wis. Stat. § 118.293, and concussion guidance published by the U.S. Centers for Disease Control and Prevention through its CDC HEADS UP program.

Before an athlete's first Session, the athlete and, if the athlete is a minor, a parent or guardian must review the concussion and head injury information sheet provided by VolleyWisconsin and sign the required acknowledgment.

If an athlete exhibits signs, symptoms, or behavior consistent with a concussion or head injury, or is suspected of having sustained one, the athlete will be removed from activity immediately.

An athlete removed under this policy may not return to VolleyWisconsin activities until the athlete:

  • Has been evaluated by a qualified healthcare provider.

  • Provides VolleyWisconsin with written clearance to return.

By signing this agreement, you acknowledge that you have received and reviewed concussion and head injury information consistent with Wis. Stat. § 118.293 and agree to this policy.

5. Assumption of Risk, Release of Liability & Indemnification

PLEASE READ CAREFULLY. THIS SECTION AFFECTS YOUR LEGAL RIGHTS.

You are free to ask questions about this section, request changes before signing, or decline to participate. Contact VolleyWisconsin before signing if you have questions.

Assumption of Inherent Risks

Volleyball training is a physical activity that involves inherent risks that cannot be eliminated, even with proper equipment, coaching, and personal discipline.

These risks include, without limitation:

  • Sprains, strains, fractures, and other musculoskeletal injuries.

  • Contact with balls, nets, poles, floors, walls, or other participants.

  • Falls and collisions.

  • Concussions and other head injuries.

  • Heat-related illness.

  • In rare cases, catastrophic injury, permanent disability, paralysis, or death.

Risks also arise from the condition of the facilities where Sessions are held, which are owned and operated by third parties.

You understand these risks and knowingly and voluntarily assume all inherent risks of participation, both known and unknown.

You agree that the athlete will participate within the athlete's own abilities, use required equipment, and follow coach and facility instructions.

If you observe an unusual or significant hazard, you agree to remove yourself or your athlete from participation and immediately report the hazard to the nearest VolleyWisconsin coach or staff member.

Release and Waiver of Liability

In consideration of being permitted to participate in VolleyWisconsin Sessions, you, for yourself and on behalf of your heirs, assigns, personal representatives, and next of kin, release, waive, and discharge Dietz Ventures, LLC, doing business as VolleyWisconsin, its members, officers, employees, coaches, independent contractors, and agents, as well as the owners and lessors of the facilities where Sessions are held (collectively, the “Released Parties”).

This release applies to claims, demands, or causes of action for injury, disability, death, or loss or damage to person or property arising out of or relating to participation in VolleyWisconsin Sessions, including claims based on the ordinary negligence of the Released Parties, to the fullest extent permitted by Wisconsin law.

This release does not apply to claims arising from reckless, intentional, or criminal conduct, or to any claim that cannot lawfully be waived.

If any part of this release is held unenforceable, the remainder will continue in effect, and the release will be enforced to the maximum extent permitted by Wisconsin law.

Participation by Minors & Parent/Guardian Agreement

If the athlete is under 18 years of age, the undersigned parent or legal guardian signs this agreement on the athlete's behalf, represents that they have legal authority to do so, and agrees to all terms of this agreement both individually and on the athlete's behalf.

The parent or legal guardian also:

  • Personally assumes the inherent risks described above on their own behalf.

  • Releases the Released Parties from the parent's or guardian's own claims arising from the athlete's participation.

  • Agrees to indemnify and hold harmless the Released Parties from any claim brought by or on behalf of the minor athlete, to the fullest extent permitted by Wisconsin law.

Medical Authorization

You authorize VolleyWisconsin coaches and staff to obtain or provide emergency medical care for the athlete if a parent or guardian cannot be reached.

You accept financial responsibility for any such care.

You represent that the athlete is physically able to participate and has no condition that would make participation unsafe, or that any such condition has been disclosed to VolleyWisconsin in writing.

6. Communicable Disease Acknowledgment

An inherent risk of exposure to communicable diseases, including COVID-19, influenza, and other illnesses, exists in any public place where people are present.

By attending any VolleyWisconsin Session, you voluntarily assume all risks related to exposure to communicable diseases, on your own behalf and on behalf of the athlete.

7. Photography & Media Consent (Optional)

VolleyWisconsin occasionally photographs and records Sessions for training review, advertising, social media, and other promotional purposes.

Photography and media consent is optional and is not a condition of participation.

If consent is given, you authorize VolleyWisconsin to use the athlete's photograph, video, likeness, name, and comments for the purposes described above, without compensation. You also waive any right to inspect or approve the finished materials.

You may revoke this consent as to future use at any time by providing written notice to VolleyWisconsin. Revocation does not apply to materials already published or in production.

Please select one:

☐ I CONSENT to VolleyWisconsin's use of the athlete's photograph, video, and likeness as described above.

☐ I DO NOT CONSENT to promotional use of the athlete's photograph, video, or likeness.

8. General Terms

Governing Law & Venue

This agreement is governed by Wisconsin law. Any dispute arising under this agreement must be brought in the state courts of Wisconsin.

Severability

If any provision of this agreement is held invalid or unenforceable, the remaining provisions remain in full force. Any invalid provision will be enforced to the maximum extent permitted by law.

Entire Agreement & Amendments

This agreement, together with the booking confirmation for each Session, constitutes the entire agreement between the parties regarding participation and supersedes any prior understanding.

VolleyWisconsin may update its Terms & Conditions and policies prospectively. Updated terms apply to Sessions booked after the updated terms are posted.

Electronic Signature

This agreement may be signed electronically, including through a checkbox acknowledgment during online booking. An electronic signature has the same effect as an original.

Participant Acknowledgment & Signature

By signing below, you confirm that you have read this entire agreement, understand its terms, have had the opportunity to ask questions, and are signing freely and voluntarily.

Please initial each item below to confirm your acknowledgment:

☐ I agree to the Terms & Conditions and Cancellation Policy (Sections 1–3).

☐ I have received and reviewed concussion and head injury information and agree to the Concussion and Head Injury Policy (Section 4).

☐ I have read and agree to the Assumption of Risk, Release of Liability, and Indemnification and the Communicable Disease Acknowledgment (Sections 5–6).

☐ I have indicated my choice regarding Photography and Media Consent (Section 7).

Athlete Information

Athlete Name: __________________________________________

Date of Birth: __________________________________________

Athlete Signature

Required for athletes 18 years of age or older.

Signature: _____________________________________________

Date: __________________________________________________

Parent/Legal Guardian Information

Required if the athlete is under 18 years of age.

Parent/Legal Guardian Name: ______________________________

Relationship to Athlete: _________________________________

Signature: _____________________________________________

Date: __________________________________________________

Phone: ________________________________________________

Email: ________________________________________________

Emergency Contact Name: _________________________________

Emergency Contact Phone: ________________________________

Thank you for being part of VolleyWisconsin. We appreciate your cooperation in helping us provide a safe, respectful, and positive training environment for all athletes.